3184_1654877933
£15 - £18 per hour

Charity Talent are recruiting for an EA to start asap to work for a Youth Charity based near Charing Cross.

Two month contract. Paying £15 - £18 per hour.

They are looking to recruit a professional, proactive and highly committed individual to support the Chief Executive as their Executive Assistant and provide diary management and technical support to the Chair of the Board of Trustees and two Co-founders.

The key purposes of the role are to provide exceptional administrative support and assistance to the Chief Executive and manage the complicated diaries for these four individuals, and their separate and combined administrative priorities. The ideal candidate will be an adaptable, supremely well-organised problem-solver with a meticulous attention to detail. Importantly, the Trust is seeking a highly personable individual, comfortable liaising with high-profile external partners across a breadth of sectors, with excellent communication skills. You will have highly proficient IT skills and experience of working with CRM systems and managing contact databases.

The ideal candidate will be able to manage a diverse workload while consistently working to an impeccable standard of accuracy. The ability to develop productive working relationships across different levels is vital. The role requires absolute discretion and trustworthiness at all times, as the responsibilities entail liaising with individuals and managing relationships at the highest level.

Role and Responsibilities

  • Manage four complicated diaries (Chief Executive's, Chair's and Co-founders)
  • Manage the Chief Executive's administrative activities and support the Chair and Co- Founders where required
  • Respond to and manage all incoming correspondence
  • Arrange meetings and conference calls, travel and accommodation
  • Ensure the Trust's Chief Executive, Chair and Co-Founders are fully briefed and prepared for all upcoming commitments
  • Organise meetings and prepare briefing papers, agendas and minutes including the quarterly Board of Trustees meetings
  • Attend events to assist the Chief Executive, Chair and wider staff team
  • VIP guest management for their summer Show and other key events throughout the year
  • Provide administrative support for their annual events programme, in particular liaison with trustees, VIPs and key partners
  • Office management and day-to-day maintenance including purchasing of office and kitchen supplies
  • Provide financial administration support including the filing of expenses, invoices and receipts
  • Draft emails, letters and prepare presentations on behalf of the Chief Executive and where required for the Chair and Co-Founders.
  • Maintain the Chief Executive's contact database
  • Other tasks which may be asked of you from time to time

The successful candidate will have:

Essential

  • An energetic, proactive and highly committed approach to their work
  • Well-presented, articulate and personable
  • Ability to work calmly under pressure
  • Effectively prioritise multiple demands
  • Outstanding administrative and organisational skills and the ability to prioritise
  • Meticulous attention to detail and supremely well organised
  • Ability to build positive relationships both internally and externally at all levels and across all contexts
  • Experience working with high-profile business leaders, creative professionals and governmental individuals
  • Excellent communication skills
  • Ability to thrive in a fast-paced and demanding environment
  • Discrete and trustworthy
  • Highly proficient technology and digital literacy with Word, Excel, PowerPoint, Outlook, Apple Mac, Adobe, CRM systems and other programmes
  • Ability to draft briefing papers and letters across sectors to a high standard of written English

Desirable:

  • An interest in the creative industries and education sectors
  • An interest in the charitable sector