£24500 - £26000 per annum

Are you a talented Event Executive, or are you striving to be one? Can you demonstrate that you experience providing logistic support, and liaising with a range of high- profile speakers to ensure the event is successful? If so then you could be perfect for my client, a Royal Society in London.

This role is a part time (17.5 hours) till June 2023 with the potential possibility to go permanent. The role is hybrid working - office near Baker Street. The pro rata salary is £25,800.

This is an exciting opportunity to work on a large-scale health and education event that is award winning and respected in the charity sector.

The Role: In this Event Executive role, you will report to Education Event Manager. Specific tasks include:

  • Attend meetings with key stakeholders to finalise logistics to enable a handover of an event brief and programme.
  • Upload event programme to website following brand guidelines and style.
  • Attend regular event planning meetings.
  • Help set up the Zoom platform to hold the webinar and ensure the smooth running of the online event.
  • Support on all admisitirative tasks for the event and to your line manager.
  • Manage all operational aspects of coordinating event such as catering, audio visual and internal operations team.
  • Assure effective liaison with speakers, and organise travel and accommodation, where required.
  • Be the first point of contact on the day for delegate queries ensuring excellent customer service is given.
  • Work in close liaison with meeting organisers.
  • Proposes budgets for allocated events and monitor financials throughout event planning stages.
  • Set events up on the CRM system.

The Candidate: To be considered for the Event Executive role you will need to demonstrable and possess the following:

  • Proven effective experience of coordination and organising in an office based environment.
  • Well-developed Customer service skills, professional and helpful approach to answering queries.Ability to complete detailed work accurately.
  • Good communication skills and the ability to liaise with staff at all levels.
  • Capable of prioritising and organising own workload.
  • Ability to work under own initiative and balance workload.
  • Ability to work flexibly and adapt to a changing environment.